KelmoPrivacy Policy
Short version: Kelmo stores only what its features need to work, never sells data, has no ads and no tracking, and deletes a server's data 30 days after Kelmo is removed from it.
Who is responsible
Kelmo is run by Andrin Zwicky. Contact for all privacy questions and requests: andrin.zwicky@kelmo.me.
What Kelmo stores about servers
- Server ID and name, when Kelmo joined and (if so) when it was removed.
- The settings you make, for example which modules are on, channel and role IDs, texts and colours.
- IDs of messages Kelmo posted itself (panels, menus, riddles) so it can update them.
- Content admins add on purpose, such as self-role menus and custom riddles.
What Kelmo stores about members
Only when a feature that needs it is turned on and used. Members are stored by their Discord user ID, not by name.
| Feature | Stored |
|---|---|
| Tickets | Who opened, claimed and closed a ticket, the topic entered in the form, and the times. The conversation stays in Discord. The transcript is sent to the server's log channel and is not kept by Kelmo. |
| Moderation | Case number, action, affected member, moderator, reason, duration and time. |
| Counting | The current number, the record and who counted last. |
| Daily riddle | Who solved which riddle, when, points and place, and how many wrong answers. |
| Mining economy and casino | Ore, coins, XP, gear levels, daily streaks, stocks, power-ups, gifts and an unfinished blackjack hand. Coins are play money only. |
| Music (Premium) | While music is playing: the queue with who requested each song, so playback can continue after a restart. It is removed when playback stops. |
Messages and voice
- Kelmo reads messages in channels it can see to make its features work: counting, music requests in the music channel,
k.commands and ore for chatting. The text of these messages is not stored. - For the mining economy, Kelmo checks who is in a voice channel and whether they are muted, to give ore for time spent talking. Kelmo never records or listens to voice audio.
The website and dashboard
- You log in with Discord. Kelmo asks for identify (your ID, name and avatar) and guilds (the list of your servers).
- Stored for your login: your user ID, display name, avatar link and the servers you can manage (ID, name, icon). This is deleted when you log out, at the latest after 7 days.
- Your Discord access token is used once at login and is not stored.
- Cookies:
kelmo_sessionkeeps you logged in,kelmo_stateprotects the login for 10 minutes. Both are technically necessary. There are no analytics, advertising or tracking cookies. - The website loads no third-party scripts or fonts. Server and profile pictures are loaded from Discord's image server.
Technical logs
Kelmo's server writes technical logs (for example errors, or that a module was switched on in a server, with server and user IDs) to find and fix problems. They are rotated automatically by the system.
Other services
- Discord – Kelmo runs on Discord; Discord's own privacy policy applies there.
- Music sources – when music is requested, Kelmo's server fetches songs and track information from the linked or searched service (YouTube, SoundCloud, Spotify or Deezer). Your Discord data is not sent to them.
- Hosting – Kelmo and its database run on a server in Switzerland (Infomaniak).
Kelmo does not sell or share data with anyone else.
How long data is kept
- Server and member data is kept while Kelmo is on the server.
- When Kelmo is removed from a server, all of that server's data is deleted automatically 30 days later. The delay protects against accidental removal: if Kelmo is added again within 30 days, the settings are still there.
- Admins can reset parts themselves, for example the mining economy with
/kelmo mining reset-economy.
Your rights
You can ask what Kelmo stores about you, and ask for it to be corrected or deleted. Write to andrin.zwicky@kelmo.me with your Discord user ID. Depending on where you live, you may also complain to a data protection authority (in Switzerland: the FDPIC).
Children
Kelmo is meant for people allowed to use Discord under Discord's own age rules.
Changes
If this policy changes, the new version is published on this page with a new date.